How to Integrate Jira with a Capacity Planning Tool: Complete Guide 2026

Introduction: Why Integrate Jira?

Integrating Jira with a capacity planning tool enables you to:

• ✅ Automatically synchronize timesheet data
• ✅ Avoid time-consuming manual entry
• ✅ Compare forecasts vs actual times
• ✅ Improve forecast accuracy
• ✅ Centralize all data

Integration Benefits

• Time savings: 5-10 hours saved per week on data entry
• Accuracy: Data always up to date and synchronized
• Automation: No more manual entry needed
• Visibility: Forecast vs actual comparison in real-time

How to Integrate Jira Tempo with Workload

Step 1: Configure Jira Tempo

Ensure Jira Tempo is installed and configured in your Jira instance.

Step 2: Create an API Key in Jira

Create an API key in Jira with necessary permissions to read Tempo data.

Step 3: Configure Integration in Workload

In Workload, go to Settings > Integrations > Jira Tempo and enter:

• Your Jira instance URL
• API Key
• Projects to synchronize

Step 4: Map Users

Map Jira users with your team members in Workload to synchronize correct data.

Step 5: Enable Synchronization

Enable automatic synchronization. Data will be synchronized daily (or in real-time depending on configuration).

Integration Features

• Automatic synchronization: Actual times are synchronized daily
• Forecast vs actual comparison: Visualize gaps between forecasts and actual times
• Gap detection: Receive alerts in case of significant gaps
• Forecast improvement: Use historical data to improve future forecasts

Best Practices

• Synchronize daily for up-to-date data
• Regularly check user mapping
• Analyze forecast vs actual gaps to improve
• Train your teams to use Jira Tempo correctly

FAQ

Is synchronization real-time?

By default, synchronization is daily. You can configure more frequent synchronization if needed.

What happens if a user is not mapped?

That user's data will not be synchronized. Ensure all users are mapped.

Can I synchronize only certain projects?

Yes, you can choose which Jira projects to synchronize in the integration configuration.

Conclusion

Integrating Jira with a capacity planning tool enables automatic data synchronization and improved forecast accuracy.

Ready to integrate Jira? Try Workload free for 14 days.